Weekly Staff Meeting Template

The weekly staff meeting is where a team applies its collective intelligence to the issues that actually matter. Unlike the daily huddle, this is the meeting where you slow down and solve. This weekly meeting template is based on the Scaling Up (Rockefeller Habits) model from Verne Harnish.

When to use it

Hold it once a week, same day and time, for 60 to 90 minutes. It is the rhythm layer above the daily huddle and below the monthly management meeting. Use it to keep quarterly priorities on track, stay close to customer and employee feedback, and put the whole team on one meaningful problem each week.

Who attends

The leadership team or a single department, usually five to ten people. Everyone in the room should own a number or a priority so the discussion stays accountable.

How to run it

Open with good news to set the tone and connect as people. Then move through the numbers, customer and employee feedback, and a quick check on quarterly priorities. The heart of the meeting is one issue: pick a single rock-level problem and give it real time with the team's full brainpower. Close with a round where each person names their key takeaway and confirms who is doing what by when. The agenda flows from quick alignment into deep problem-solving and back out to commitments.

Facilitator tips

• Protect the one-issue block. It is the reason the meeting exists.
• Keep the numbers segment to reporting, not debating.
• Always end with who-what-when so decisions turn into action.
• Start with good news even on hard weeks. It changes the energy.

Common mistakes

• Spreading time thin across ten small topics instead of solving one big one.
• Turning the numbers review into the whole meeting.
• Letting it run long because there is no hard stop.
• Leaving without clear owners and dates on every decision.

Want every weekly meeting to end with real decisions and clear owners? Run it in OrgTP and keep your team's rhythm tight.