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Monthly Management Meeting Template

Scaling Up 240 min Monthly Extended management team (8-20 people)

The monthly management meeting is where leadership steps back from the weekly grind to review trends, develop managers, and solve the cross-functional issues that no single team can fix. It is part review, part classroom. This monthly management meeting template is based on the Scaling Up (Rockefeller Habits) model by Verne Harnish.

When to use it

Run it once a month, typically as a half-day session. Use it when you need more depth than the weekly meeting allows: full financial trends, quarterly priorities across the whole management layer, and deliberate time to teach and grow your managers. It is also the right venue for thorny issues that cross department lines.

Who attends

The extended management team, often eight to twenty people, including the leaders who run weekly meetings with their own groups. This wider room is what makes cross-functional problem-solving possible.

How to run it

Open with wins, then go deep on the month's financials and trends compared to plan. Review quarterly priorities across teams and flag anything at risk. The distinctive element is a real learning block: set aside an hour to teach a skill or develop the management muscle of the room. Then work the cross-functional issues that have been waiting for this larger audience, and close by confirming decisions, owners, and dates. The flow moves from review to development to resolution.

Facilitator tips

  • Guard the learning block. Development is a stated purpose, not a nice-to-have.
  • Bring real financial trends, not just a single month's snapshot.
  • Use the wider room to solve issues that span departments.
  • Send pre-reading so the meeting is for discussion, not data dumps.

Common mistakes

  • Cutting the learning block when the agenda runs long.
  • Treating it as a longer weekly meeting instead of a step up in altitude.
  • Reviewing one month in isolation with no trend context.
  • Inviting the same small group and missing cross-functional perspective.

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Agenda

240 minutes total · 6 sections

  1. Opening and wins 15 min
    Welcome the extended team and review the biggest wins of the month to reinforce progress and culture.
  2. Monthly financials and trends 45 min
    Walk through the P&L, cash, and key trends for the month. Compare to plan and discuss what the numbers reveal.
  3. Priorities and rock review 45 min
    Review progress on quarterly priorities across teams. Surface what is at risk and reallocate help where needed.
  4. Management learning / development 60 min
    Dedicate a block to teaching and skill-building so managers grow. This is the development purpose of the monthly meeting.
  5. Cross-functional issues 60 min
    Work the issues that span departments and cannot be solved by a single team in a weekly meeting.
  6. Wrap-up and commitments 15 min
    Summarize decisions, confirm owners and dates, and capture takeaways from the learning block.

Run this meeting live in OrgTP

Stop copying agendas into a doc every week. OrgTP runs your meetings live — scorecard, rocks, issues, and to-dos all in one place, with your AI agents in the room.