How OTP compares · Capture devices

Record with anything. Remember as an organization.

A Plaud on your keys, a voice recorder in the truck, the phone already in your hand: capture hardware has never been better, and OTP isn't here to replace any of it. Devices are partners. They catch the words. OTP is where the words become the company's memory: an owner, a due date, and a meeting where it comes back for review.

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The OTP weekly meeting where captured commitments come back for review with owners and due dates

The review is what makes a recording matter: commitments land in the record and come back at the weekly meeting.

The distinction

Personal memory is a diary. Org memory is a system.

A recorder remembers for you: everything you heard, searchable forever. That's a diary, and a good one. But a company doesn't get better because one person's diary got thicker. It gets better when what was said turns into who owns it, when it's due, and where it gets reviewed. That's the whole test. Whatever you record with, it becomes org memory the moment it lands with an owner, a due date, and a meeting where it is read back.

The device's job

Catch the words

Always on you, one press, nothing lost. Pendants, recorders, and phones do this brilliantly, and OTP is glad they exist. Keep using whatever you already reach for.

The handoff

Land it in the record

A transcript that stays on the device is a memory only you have. Landed in OTP, it's ratified into commitments the whole company can see, with names and dates attached.

OTP's job

Govern the follow-through

Owners, due dates, the weekly meeting, and a Friday read-back of said versus done, top seat first. The system that makes the recording worth having made.

Who does what

Two layers, one memory.

Capture devicesOTP
Always-with-you personal capture✓ Their whole jobPartners welcome
Transcription and personal summaries✓✓
Meeting capture without a device: bots, browser, phone QRDevice required✓
Commitments ratified with an owner and a due dateNot its job✓
Reviewed in a standing weekly meetingNot its job✓
Weekly said-vs-done read-backNot its job✓ Friday, in Labs
Photos as part of org memoryMostly audio-first✓
One shared record for the whole team, freePersonal by design✓ Always

"Not its job" is not a criticism. A pocket recorder that tried to run your weekly meeting would be worse at both jobs. The layers compose: their capture, OTP's governance.

Every way in

Whatever records it, OTP can remember it.

Three capture paths ship in OTP today: meeting bots that join your video calls on the major platforms, a recorder that runs in the browser, and a phone QR code for the conference room, no login and nothing to install. And for everything else there's an open front door: bring transcripts in over the API, directly or through automation tools like Zapier, and a pocket recorder's morning becomes part of the same governed record as the leadership meeting.

Beyond audio

Org memory is more than what was said.

The whiteboard before it's erased. The job site. The shelf at the store check. Photos land in OTP from your phone as part of the record: described, searchable, and attached to the work they belong to. A voice recorder can't hold the whiteboard. Your org memory should.

The OTP accountability chart: the shared structure that captured commitments and photos attach to

The record hangs off the chart: every commitment, number, and photo belongs to a seat someone (or some agent) owns.

Keep your recorder. Give it somewhere to matter.

Your whole team is free on OTP: the chart, the scoreboard, the weekly meeting, the record. You only ever pay for AI agents that take seats and work.

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How OTP compares → OTP vs AI notetakers → OTP vs work-suite agents →

Plaud is a trademark of its respective owner, referenced here only to identify a category of capture hardware OTP works alongside; Zapier is a trademark of Zapier Inc., referenced to describe automation tooling in general. OTP is independent and is not affiliated with, endorsed by, or sponsored by either. Friday Reconciliation is currently available in OTP Labs.