The Holacracy cross-circle sync keeps linked circles coordinated through the people who connect them. In Holacracy a circle connects to its broader circle through two roles: the lead link, who carries direction in, and the rep link, who carries the inner circle voice out. This sync gives those connecting roles a regular space to align the work that spans boundaries.
Run this biweekly, or as often as interdependent circles need, when handoffs between circles are frequent, when dependencies keep causing friction, or when overlapping accountabilities create confusion about who owns what. It is for coordination between circles, distinct from the lead sync, which aligns leads on resourcing and priorities.
The rep links and lead links of the circles that need to coordinate, typically four to ten people, so both directions of each link are represented. A facilitator holds the rounds and a secretary records commitments and where each tension was routed.
Open with a check-in, then each circle gives a short update through its rep link so the group shares context on what is changing and what is in flight. The core is shared tensions: the friction that lives between circles rather than inside one, like a handoff that keeps breaking or two circles claiming the same accountability. The key discipline is routing. Rather than solving these informally, decide deliberately where each tension belongs, a governance meeting for structural change, a tactical meeting for an operational fix, or a direct request between two roles. Confirm who carries each item home and close with a round. The sync exists to surface and route, not to govern circles from outside.
Keep linked circles moving together. Run it in OrgTP and keep cross-circle dependencies, tensions, and routing in one shared view.
45 minutes total · 5 sections
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