The Holacracy circle lead sync connects the people holding the lead link role across circles. The lead link helps a circle express its purpose, allocates roles, and sets priorities for the circle. When several circles share resources and direction, their leads need a regular forum to align, without reaching into each other circles and overriding their autonomy.
Run this sync biweekly, or at whatever cadence keeps interdependent circles coordinated. It is most useful when circles compete for the same people or budget, when priorities need to be balanced across the organization, or when a tension keeps bouncing between circles with no clear home.
The circle leads, or lead links, of the circles that need to coordinate, usually three to eight people. A facilitator keeps the sync on its rounds and a secretary captures commitments. This is a coordination forum, not a management layer; decisions about a circle still belong inside that circle.
Open with a check-in, then each lead gives a quick health snapshot of their circle so the group shares context. The core of the meeting is priority and resource alignment: deciding together how shared people and attention are allocated for the period ahead. Then surface cross-circle tensions and, crucially, route each one to where it belongs rather than solving it informally here. A tension about role structure goes to a governance meeting; an operational blocker goes to tactical. Close by confirming who carries what back into their circle. The sync coordinates and routes; it does not govern circles from above.
Keep your circles aligned without a hierarchy. Run it in OrgTP and keep cross-circle priorities, resourcing, and tensions in one shared view.
45 minutes total · 5 sections
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