The sprint review template is your structure for showing real, finished work to the people who care about it and adapting the plan based on what you learn. The review is a working session, not a one-way presentation. Stakeholder feedback is the whole point.
Run the sprint review at the end of every sprint, before the retrospective. Keep it informal and demo-driven. About an hour works for a two-week sprint. Show working software live rather than walking a deck of screenshots.
The full Scrum team attends, and the Product Owner invites stakeholders, customers, and anyone whose input shapes the product. A wide audience makes the feedback richer and keeps everyone aligned on direction.
Open by restating the sprint goal so the demo has context. Then show the increment live, focusing on work that genuinely meets the definition of done. Be candid about what carried over and why. Open the floor for reactions, questions, and new needs, treating that conversation as the most valuable part of the meeting. Close by capturing feedback as backlog candidates and noting any shift in priorities for the next refinement.
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60 minutes total · 5 sections
A successful Sprint Review is more than just a demo - it is a collaborative session where the Scrum Team and stakeholders align on what was built, gather feedback, and adapt the product backlog for the upcoming sprint.
If your Sprint Reviews feel like a dry, one-way presentation or a stressful "sign-off" meeting, your team is missing out on the core value of agile feedback loops.
This comprehensive guide provides a battle-tested Sprint Review Template and a step-by-step Sprint Review Meeting Agenda to help your team showcase their hard work, build trust with stakeholders, and drive continuous product improvement.
The Sprint Review is an informal meeting held at the end of each sprint. It is one of the four formal events in the Scrum framework. The primary objective is to inspect the increment of work completed during the sprint and adapt the Product Backlog if necessary.
It is common to confuse these two end-of-sprint events, but they serve entirely different purposes:
To keep your team focused and respect your stakeholders' time, we recommend a strict time-boxed 60-minute agenda. Below is the exact agenda structure included in our downloadable template:
| Time | Agenda Item | Owner | Objective |
|---|---|---|---|
| 00:00 - 00:05 | Welcome & Context Setting | Product Owner | Welcome stakeholders, state the Sprint Goal, and outline which product backlog items were "Done" and which were "Not Done." |
| 00:05 - 00:15 | The Product Demo (The Increment) | Developers / Team | Demonstrate the working software or completed deliverables. Focus on value and user experience, not just lines of code. |
| 00:15 - 00:35 | Stakeholder Feedback & Discussion | Facilitator / PO | Open the floor for questions, gather feedback on the demoed features, and discuss real-world usability. |
| 00:35 - 00:50 | Market & Backlog Review | Product Owner | Review the current state of the Product Backlog, discuss release dates, and analyze any market or budget changes. |
| 00:50 - 01:00 | Next Steps & Wrap-Up | Scrum Master | Summarize key feedback, outline tentative goals for the next sprint, and officially close the meeting. |
For a Sprint Review to run smoothly, every participant must understand their role:
To move your Sprint Reviews from "boring status updates" to "high-value collaboration sessions," implement these three best practices:
Don't just list the technical tasks your team completed. Instead, explain why those tasks matter to the user. Frame your demo around user stories: "We built this feature so that our customers can complete their checkout process in under 30 seconds."
The Sprint Review is not a formal presentation or a high-stakes slide deck review. It should be an informal, hands-on session. Encourage stakeholders to interact with the working software themselves during the meeting if possible.
If stakeholders point out flaws or suggest changes, view it as a win. Finding out that a feature doesn't meet user needs during a Sprint Review is infinitely better than finding out after it has been deployed to production. Capture this feedback and use it to refine your Product Backlog.
The Sprint Review should be attended by the Product Owner, the Scrum Master, the Developers, and key stakeholders (such as customers, business sponsors, sales teams, or internal users).
Any product backlog items that do not meet the team's "Definition of Done" are not demonstrated during the Sprint Review. They are moved back to the Product Backlog, where the Product Owner re-prioritizes them for future sprints.
As a general rule of thumb, the Sprint Review should be time-boxed to a maximum of 1 hour for every week of sprint duration (e.g., a 2-hour review for a 2-week sprint).
While a working software demo is the ideal way to show progress, some sprints may focus on research, architecture, or design. In these cases, the team should present their findings, wireframes, or architectural decisions to gather stakeholder feedback.
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