# Hansei Reflection Meeting Template

Purpose: Reflect honestly on a project or cycle, acknowledge shortcomings even when results were good, draw out the lessons, and commit to concrete improvements.

- Duration: 60 minutes
- Cadence: As needed (project or cycle close)
- Participants: Project or cycle team (4-10 people)

## Agenda

- [ ] Frame the reflection and its spirit (5 min)
- [ ] Revisit goals and outcomes (10 min)
- [ ] Acknowledge shortcomings honestly (20 min)
- [ ] Draw out the lessons (15 min)
- [ ] Commit to improvements with owners (10 min)

## Facilitator tips

- Set the tone: learning, never blame.
- Reflect honestly even when results were strong.
- Have the leader name their own shortcomings first.
- Convert lessons into owned commitments.

## Notes

Goals vs outcomes:

Shortcomings acknowledged:

Lessons:

Commitments and owners:

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Free template from OrgTP. Adapt or run it live at orgtp.com/templates/hansei-reflection-meeting